This article explains how to view and edit arrivals, departures, and stay-over budgets and forecasts in the Budget and forecast module. These values help users understand the expected guest flow for the month and support more accurate planning in the forecasting process.

Arrivals, departures, and stay overs are stored as separate values, allowing users to review operational statistics and adjust monthly totals when needed.

Statistics section in Budget and forecast

The statistics section is located on the right side of the Budget and forecast module.

Image: Statistics columns – Arrivals, departures and stay overs

This section displays monthly totals for:

• Arrivals
• Departures
• Stay overs

These values can be either automatically generated or manually adjusted.

Forecast and budget values are:

• Automatically generated based on available forecast data.
• Displayed as non-editable when the robot icon is active.
• Editable when the icon is switched to manual.

This allows you to review and adjust operational statistics directly alongside your revenue and room forecasts.

Good to know

Switching between automated and manual values

• Forecast and budget values are automatically generated when the robot icon is active.
• Switching to manual allows you to enter your own monthly value.
• Switching back to the robot icon restores the automatically generated value.
• As more data becomes available, the automated forecast may improve. If it better reflects your expected performance, you can switch back to the robot icon.

When to make adjustments

Changes to arrivals, departures, or stay overs should normally only be made during the forecasting period.

Manual changes do not automatically adjust other statistics, which can create an imbalance between arrivals, departures, and stay overs.

Scenario

A month has:

• 1,000 room nights
• 900 arrivals

If you manually enter 10 departures, the values will no longer align with the other statistics.

Users should therefore ensure that manually entered values remain realistic in relation to the other forecast elements.

⚠ Important: Arrivals and departures can be used as cost drivers in other departments. Changing these values — either manually or by switching back to automated — may therefore affect forecasts in those departments.

 

Budget and forecast values are generated automatically, but changes are only saved when the user actively saves the budget or forecast.

Key takeaway

Arrivals, departures, and stay-over forecasts and budgets can be viewed and adjusted in the Budget and forecast module. Users can review the monthly totals and manually adjust them when needed.

Future updates will include additional visibility into daily live forecast values.

Cross-references:

How to work with non-rooms Budget and forecast