Summary

This section displays how to handle and maintain the Rooms Budget and forecast. To handle and maintain budgets and forecasts for any other departments or profit centers, please see this article.

For operational changes to available rooms in the current forecast, use Available Rooms tool in Live Forecast. 

Intended Users

General manager, hotel manager, revenue manager, booking manager and controller.

Instructions

1. The view is divided into five columns – Month, Revenue, Room Nights, Guest Nights and Available Rooms, as well as three Statistic columns – Arrivals, Departures and Stay overs. For detailed information of Arrivals, Departures and Stay overs go to: Arrivals, departures, and stay over visibility
2. Under each column, you can view what you chosen. You can select this in the View Options menu. See instructions below under heading View Options.
3. If you have chosen to use segments, you will have to choose Show Segments in the View Options – Budget & Forecast menu. See instructions below under View Options.
4. You can now adjust the budget and forecast directly in this module. It is recommended to use the Live forecast module when calculating and submitting the Forecast.
5. You can choose which period to view by using the date selecter. You can also select to see months or years.

Image: Budget and forecast main view

Tools

Under Tools you have five different choices.

1. Available Rooms

This is where you set your room inventory. It could vary during different time periods. You might have long time renovation in the hotel that closes down hotel rooms or you might add hotel rooms. So, in order to get the correct calculations for Occupancy, ARR and RevPAR in the Flash Report, we recommend you adjust your inventory.

2. Submit Several

 This is one way to submit your Live Forecast to Forecast; you can also do it from the Live Forecast module.

3. Settings

• Segments – Enable or disable room segmentation for forecasts, allowing forecasts to be entered at total level or per segment.
• OTB − Use On The Books when calculating pickups and forecasts where connected to a source system. You may also use Tentative OTB if applicable.
• Decimals used – Option between 0 or 1.
• Exclude from RevPOLU − When enabled, the values are not included in the RevPOLU calculation.
• Allow Negative Live Forecast − allows your Live Forecast to forecast more than your capacity.

4. Print to file

Export the data in your current view to Excel, PDF, or Google Sheets.

Make sure you save your changes before exporting. If you do not save first, PMI will export the last saved version, and your most recent updates will not be included.

5. Export Productivity Data

 Using this option will export a Productivity sheet with enough information to do your Productivity Budget and Forecast.

For more information please read this article:  Setting productivity targets in PMI

View Options

You may choose to see Budget, Forecast, Actual and Last Year in the View Options. And also choose to Show Segments, if available.

Recommendations

This module is more for information purpose. Its an easy way to see if you have the Budget and Forecast in place for a certain period.

If you want to change the figures, we recommend you to do it in the Live Forecast module; please see how under Submit to Forecast.