What is Min/Max?

MIN/MAX hours is a setting in the labor cockpit in PMI. It allows you to manually set a minimum and maximum number of hours to be scheduled each day of the week for your department. Exceptions can be added for holidays and fixed dates, ensuring flexibility for unique scheduling needs.

What is its purpose?

Setting Min/Max hours correctly allows the SMART forecast to suggest a more realistic distribution of daily hours. SMART will always forecast within the set Min/Max boundaries.

• Example of Minimum Hours: If there is a 24-hour reception desk, you always need at least one staff member working regardless of the number of guests staying. Therefore, the minimum daily staffing should be 24 hours.
• Example of Maximum Hours: If you have a maximum of two staff members working at the reception desk at any time, the maximum should be 48 hours

You can also set exceptions for holidays. For example:

• If the hotel is closed at Christmas, you can set Min/Max to 0 (zero), and SMART will not allocate any hours for those days.

How to adjust Min/Max settings?

Follow these steps to adjust Min/Max settings in the cockpit:

1. Access the Settings: Open the Tools menu in the cockpit and select Min/Max Hours Per Day (see below).
2. Default Settings: It will be applied to all periods unless exceptions are set for holidays or fixed dates.
   • • To edit the hours, select the pen icon at the end of the row.
     • To enable maximum hours, select the checkbox ‘Max Enable’.
     • Input the required values for Min/Max and select Save/Update.
3. Adjust Holiday Hours:
   • • Tick the box for the holiday you want to adjust.
     • Click on the pen icon to edit the Min/Max hours.
     • Hover over the holiday name to check the date range being referred to.
4. Copying Settings:
   • • Use the settings wheel to copy Min/Max values from other periods:
     • Default Settings: Copy from forecast, budget, or previous years.
     • Holiday Settings: Copy from forecast, budget, other holidays, or previous years.

The Default settings will be applied to all periods, unless you have set an exception for a holiday. To edit the hours, select the pen icon at the end of the row. To enable maximum hours select the check box ‘Max Enable’. Input the required values and select ‘Save/Update’.

To adjust hours for a holiday, select the tick box, and click on the pen icon to edit the hours.

Hover over the holiday name to check the date range that is being referred to.

Select the settings wheel to copy min/max settings from others already set. In Default, you may copy from forecast/budget and other years. In Holidays, you may copy from forecast/budget, year and other holidays.