Every day

1. Banner is green? Great – data’s in. If red, chase the missing file.

2. Progress bar colour:

• • Red bar → already over target → find the leak today.
  • Amber bar → slightly above forecast → ask the team what changed.
  • Green bar → on pace → no action.

3. Leave a one-line comment (“Boiler fault – gas up 18 % – engineer booked”).

4. Update your tasks (tick what’s done, add new fixes).

Every week

1. Scan the 12-month consumption chart

• Look for any resource line that is creeping up – tackle it before budget season.

2. Export scores (Excel)

• Send the file to Engineering and the F&B cost controller.
• Agree who owns each amber/red variance.

3. Update the SMART forecast if operations changed

• Big event cancelled? Enter a negative adjustment so the target resets and the team isn’t “over” for no reason.

4. Tidy the cockpit

• Clear any lingering red banners (missing days).
• Archive completed tasks so only live actions remain.

5. Celebrate wins

• If the monthly bar is green and trending down, grab a screenshot and share it on the staff board – positive feedback drives future engagement.

Remember the order

1. Data banner – proof the numbers are fresh.
2. Progress bar – shows whether you are on pace.
3. Comments – turn facts into context.
4. Task-bank – turns context into action.